We want our service to meet your expectations. If you have a concern or complaint about any aspect of our service, we want to know what mistakes we made and identify how we can improve to ensure that we meet your expectations in future. Our aim is to learn from any feedback we receive and improve the service we provide to our patients.
We will deal with complaints courteously and promptly and aim to resolve the matter as quickly as possible.
Making a complaint
We hope that most problems can be sorted out easily and quickly, often at the time they arise and with the person concerned.
If you wish to make a complaint or simply let us know how we could have done better, please contact Dr Sachin Shah, the Practice Principal:
By telephone on: 01438 816999
By email to: firstname.lastname@example.org
By letter to: Village Dental Practice, 3 Station Road, Knebworth, Hertfordshire, SG3 6AP
Dr Shah usually works at the practice every day of the week and will endeavour to be available during these times. If you contact the practice to make a complaint and he is not available, we will arrange a convenient time for him to contact you. We will ask you for brief details of your complaint so that he can gather any useful information before contacting you.
If your complaint is about your dental treatment or the fee charged, we will usually ask the dentist or hygienist concerned to contact you, unless you do not want this.
We acknowledge all complaints in writing and enclose a copy of this complaints procedure as soon as possible, normally within 3 working days.
Investigating a complaint
We will offer to discuss the complaint with you and will ask how you would like to be kept informed of developments – by telephone, letters or e-mail or by face-to-face meetings. We will let you know how we will deal with your complaint and the likely time that the investigation will take to complete. If you do not wish to discuss the complaint further, we will still let you know the expected timescale for completing the investigation.
We will investigate your complaint within 15 working days or, if the issue is complex, within 6 months, and, as far as reasonably practicable, will let you know how our investigation is progressing.
When we have completed our investigation, we will provide you with a full written report, unless you have told us that you do not wish for further communication. The report will explain how we considered the complaint, the conclusions we reached for each part of your complaint, details of any remedial action we have taken and whether further action is needed.
We keep proper and comprehensive records of any complaints that we receive and the action we have taken following investigation. We review these records regularly to ensure that we recognise our mistakes and take every opportunity to improve our service.
If you are not satisfied
If your complaint was about your dental treatment and you are not satisfied with the result of our investigation, you can take up the matter with a relevant external organisation.
For complaints about NHS treatment:
The Parliamentary and Health Service Ombudsman
Millbank Tower, Millbank London SW1P 4QP
(0345 015 4033 or www.ombudsman.org.uk)
For complaints about private treatment:
Dental Complaints Service
37 Wimpole Street, London W1G 8DQ
(020 8253 0800 or